Who handles enterprise journey at your organization? Is it the finance division, a journey planner, or an admin?

When you’re an HR skilled, reserving enterprise journeys won’t be one in all your day by day office duties. However that doesn’t imply you shouldn’t be concerned.

As a human sources supervisor, it’s your duty to make sure worker security and efficiency, and to make your organization enticing to new expertise. Enterprise journey is straight linked with these areas.

In relation to onboarding a brand new device to automate some elements of enterprise journey administration, HR groups are sometimes an necessary a part of the method—particularly in the event that they work for a small or medium-sized enterprise. TravelPerk information present that in almost 10% of instances, an HR skilled is the purpose of contact between us and the businesses we serve. 

Learn on to study extra about enterprise journey for HR departments. 

Why ought to HR professionals be concerned in enterprise journey?

Retaining touring workers secure

Corporations have a obligation of care to their workers. When an worker is touring on enterprise, their security turns into their employer’s duty.

Worker journey applications contain some degree of danger. Whereas hopefully, all the pieces will run easily, there’s at all times an opportunity that vacationers might lose their paperwork, fall ailing, or have an accident throughout their journey. It’s as much as employers to take precautions to decrease the probability of those incidents and to make sure they’re correctly handled in the event that they do occur.

Simply as most HR departments have a plan in place to take care of emergencies (like a hearth within the workplace), they have to additionally create a plan to take care of emergencies on the street. It will defend traveler security and well-being, whereas guaranteeing authorized compliance.

Growing employer branding and growing worker engagement

Enterprise journey straight influences how workers really feel about their jobs. A research from the World Enterprise Journey Affiliation (GBTA) revealed that just about 80% of North American enterprise vacationers say their enterprise journey expertise impacts their general job satisfaction.

The identical research additionally confirmed that just about 60% of North American vacationers say an organization’s journey coverage is a crucial issue when contemplating a possible new employer—so enterprise journey initiatives are additionally key for hiring and employer branding.

HR departments ought to pay attention to their firm’s enterprise journey insurance policies to allow them to share details about these insurance policies with job candidates.

They need to additionally contemplate how enterprise journey can impression worker engagement, retention, and firm tradition, both positively or negatively (relying on how workers really feel about their journey and reserving experiences). 

Sustaining compliance and efficiency

Human sources departments are additionally accountable for monitoring worker efficiency and compliance. Sadly, there could also be conditions the place enterprise vacationers don’t observe firm coverage in terms of enterprise bills or reimbursements. If this occurs, HR must be made conscious of the difficulty (and if there’s a method to stop it from taking place within the first place, all the higher.)

On the flip facet, enterprise journey can even have a constructive impression on worker efficiency. 84% of North American enterprise vacationers say the standard of their enterprise journey expertise impacts their outcomes at work, in accordance with the GBTA. In lots of instances, journey might enhance morale and wellness, enhance relationships, or provide distinctive studying alternatives that aren’t out there on the workplace. 

Clearly, enterprise journey is linked to a number of HR-related points. So it’s no shock that many HR professionals are straight concerned with procuring enterprise journey administration instruments.

When you’ve been tasked with selecting a enterprise journey software program supplier on your firm, it’s possible you’ll not know the place to start. Listed below are a number of the most necessary options so that you can look out for:

Traveler monitoring and danger administration

To maintain your vacationers secure, it’s essential know the place they’re. Some journey administration platforms provide real-time monitoring, so you may pinpoint the traveler’s location in case of an emergency. TravelPerk provides a journey and danger administration answer, together with prompt updates and alerts to assist vacationers keep secure.

Your journey administration and reserving device also needs to can help you simply talk with vacationers in real-time, to allow them to hold you knowledgeable of any adjustments (and vice-versa).

Earlier than journey, it’s possible you’ll need to carry out a journey danger evaluation to make sure you perceive the potential dangers of the journey. That is particularly necessary within the case of worldwide journey, or on journeys the place vaccinations or visas are required.

Speedy buyer assist

Your vacationers want to have the ability to attain somebody in the event that they need assistance. Select a platform that provides 24/7 buyer assist, so you may fulfill your obligation of care and optimize the worker expertise. If folks must make an pressing journey change or get assist in an emergency, they need to be capable to rely in your journey administration firm. 

Company journey coverage administration

By permitting your online business vacationers to make their very own journey bookings, you may provide them extra freedom and luxury. However how will you make sure that they observe firm coverage?

With a software program device like TravelPerk, you may combine your journey insurance policies and approval course of straight into the platform. This manner, you’ll acquire full management over compliance with out micromanagement. Vacationers can ask for approval straight throughout the app, and you may add restrictions to assist them guide inside coverage. 


Generally, vacationers might must rebook final minute due to an emergency. With versatile journey options, this doesn’t must imply forfeiting the airfare worth or different prices of the journey. 

TravelPerk’s FlexiPerk program helps you to make all of your journeys totally refundable for a small surcharge. This manner, vacationers can cancel any time as much as two hours earlier than journey, and get a minimal of 80% of the journey refunded. In the long run, this may result in important value financial savings and can give your organization higher management over journey bills and the underside line.

To study extra about how TravelPerk will help you meet your HR targets for enterprise journey, guide a free demo to see the software program in motion immediately.

Learn how TravelPerk makes enterprise journey stress-free